Zodeen: project management in One Caye

One shared plan. Everyone updates it. Isabella runs the rest. Zodeen is the project manager that sees everything: every project, everyone’s time off, to-dos, goals and on-call, the code and tests doing the work, and updates in fifteen languages, all in one database.

Zodeen in two minutes (2:09)

Brightway is launching a new app. One update, one overloaded engineer, two approvals, and a report that writes itself, recorded in the live product.

Why it matters

  • 72% of project people spend half a day or more every month collating project reports by hand (Wellingtone, The State of Project Management 2026)
  • 1 in 2 organisations do not have access to real-time KPIs (Wellingtone, The State of Project Management 2026)
  • 81% of project professionals say projects have become more complex in recent years (PMI, Pulse of the Profession 2026)
  • 45% over budget, on average, for large IT projects, delivering 56% less value than predicted (McKinsey with the University of Oxford (2012 study))

An example: Brightway app launch

  • Monday: Off track. The new app’s go-live is forecast for December 11, a week late, because the cloud backend is 10 working days behind. Bob is booked at 208%.
  • Isabella: She noticed. She tells Priya and Elena, Bob’s two project leads, and puts it on their My list.
  • Bob: One update. Bob moves the backend from 35% to 60%. It is now inside its slack: go-live is back to December 4 and Bob drops to 158%.
  • Elena: Approves. His payroll integrations move a week later; the payroll plan has the slack. Bob: 127%.
  • Priya: Approves. Marcus helps on the backend for three days. Bob: 98%, and the launch is green.
  • Friday: Reports. The stand-up, the weekly report and the steering pack already say all of this, with the evidence.

What Zodeen does

  • One database, real capacity: Zodeen counts each person’s whole week: every project they are on, their time off, to-dos, goals, programs and on-call, at the pace they really work.
  • One update moves the whole plan: When someone updates a task, Zodeen recalculates everything that depends on it, and explains what changed in plain words.
  • Isabella, the AI project manager: Isabella watches every project and the rest of One Caye, learns how your team really works, and proposes fixes with the evidence. She only acts alone where you allow.
  • Reports that write themselves: Every morning the stand-up is ready. Every Friday the weekly status report builds itself from the plan, the updates and the live systems.
  • Steering committee pack: Every two weeks Zodeen builds the pack from the live plan, compares it with the last meeting, and tracks every action the committee asked for.
  • Live work: the work reports in: Zodeen connects the plan to the systems doing the work, so progress shows what is really happening, not just what people remember to type.
  • One plan, fifteen languages: A timeline for the lead, a board for the team, a list for everyone. Each person reads and updates it in their own language, on their own clock.
  • Start a plan in minutes: Every plan arrives with phases, tasks, owners, dates and the usual risks, fitted to your dates and your team, and checked against everyone’s capacity.
  • Dashboards and honest forecasts: The overview is an exhibit index: each chart’s headline says what it shows, and opens full size. Forecasts come from 1,000 simulated finishes, not a guess.

Frequently asked questions

What is Zodeen?

Zodeen is project management inside One Caye. Every project is one shared plan the whole team updates, in their own language. Live systems report into it, and Isabella, the AI project manager, writes the stand-up and the weekly report and proposes changes that wait for your yes.

How is it different from other project tools?

It runs on the same database as the rest of One Caye, so capacity includes time off, to-dos, goals, programs and every other project, at each person’s real pace. Reports cite their evidence, forecasts come from simulation, and builds, tests and AI agents report progress by themselves.

Does the AI change my plan on its own?

Only where you allow. Choose Suggest only, Act on low-risk changes, or Act and tell me, with a switch for each kind of action. Everything else waits for the approver’s yes, and every decision is logged.

Which AI does Zodeen use?

Zodeen computes every number itself. Claude Sonnet 5.5 writes the prose: the stand-up, the report, translations and answers. Without it, every screen still works with Zodeen’s own text.

Which languages does it support?

Fifteen: English, Spanish, French, German, Portuguese, Italian, Dutch, Polish, Russian, Arabic, Hindi, Chinese, Japanese, Korean and Turkish. Updates are translated for each reader, with the original one click away.

What can it connect to?

Repositories and pipelines (GitHub, GitHub Actions), test suites (Playwright), databases (Postgres), trackers (Jira), chat (Slack) and Claude agents, each tied to the tasks it proves.

What kinds of projects is it for?

Anything with a go-live: app launches, system migrations, events, site openings, plant turnarounds, M&A integrations, campaigns, compliance programmes, AI rollouts and hiring waves. There is a template for each.

Is Brightway a real company?

No. Brightway is a fictional company used to show Zodeen with realistic data.

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