Zodeen / Steering committee pack

The steering committee pack builds itself, and remembers what was asked last time

Every two weeks Zodeen builds the pack from the live plan, compares it with the last meeting, and tracks every action the committee asked for.

The problem

Steering packs take days to build, are out of date by the meeting, and nobody remembers whether last meeting’s actions were done.

How it works

Since the last committee

Isabella keeps a snapshot of the plan every day, so the pack shows exactly what changed since the last meeting: work on schedule, go-live, risks, people over capacity.

Actions, with their status

Every action the committee asked for, with its owner and status (done, in progress, updated or open), plus the decisions made since.

Eleven exhibits

Scorecard, actions, trend, go-live bridge, milestones, workstream heatmap, earned value, top risks, capacity across projects, the next 30 days, and decisions, each with its finding as the headline.

Ready to present

Three things to know on the cover, Claude writes the narrative, and Print / PDF puts one exhibit on each page.

An example: Pack four, Brightway app launch

  • Three things to know: where go-live stands and why, the biggest risk, and who is over capacity.
  • Four actions from the last committee: a backup cloud test environment, covering test automation while Lisa is away, the app store and security dates, and a code-freeze plan, each with its status.
  • The bridge shows how many days the cloud backend adds and how much slack absorbs.
  • Two decisions for today, ready to print.

The value

  • Days of pack-building back for the PMO.
  • Committees that follow through on their own actions.
  • A consulting-grade pack from live data, every two weeks.

In the product

  • The cover: three things to know, what changed, and the decisions needed.
  • Exhibit 1: the scorecard across schedule, progress, quality, people, risks and effort.
  • Exhibit 2: last committee’s actions and where each one stands.
  • Exhibit 3: work on schedule since week 1.
  • Exhibit 4: the go-live bridge, from slip to slack.
  • Exhibit 5: milestones, baseline against forecast.
  • Exhibit 6: every workstream, week by week.
  • Exhibit 7: earned value against plan.
  • Exhibit 8: the top risks.
  • Exhibit 9: people over capacity across projects.
  • Exhibit 10: the next 30 days.
  • Exhibit 11: today’s decisions, with Isabella’s recommendation.

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